Student Data Glossary

UNCA Student Data Glossary

Welcome to the UNCA Data Glossary. This glossary provides definitions and standards for terminology used in IREP-produced reports. This glossary can be compared to the SDM and HRDM data glossaries provided by System Office, here: 

SDM Data Dictionary: https://uncdm.northcarolina.edu/sdm/dictionary.php

HRDM Data Dictionary: https://uncdm.northcarolina.edu/uncdm/hrdm_dictionary.php

In some cases, the same word may be defined differently by separate organizations. For instance, the federal IPEDS reporting system defines student gender as either “male” or “female”, whereas UNCA allows students to self-select additional gender options. In such cases, the organizational-affiliation of the word is provided in its name, in order to differentiate it from other definitions of the same word, e.g. “Gender (IPEDS)” versus “Gender (UNCA)”.

Please send questions or concerns about definitions in this glossary to irep@unca.edu.

 


 

Regular Credit: students enrolled at UNCA in the current term receiving regular instruction offered by UNCA faculty to the traditional student population (usually on the main UNCA campus). This instruction is sometimes referred to as “resident credit” instruction in the UNC system.

Extension Credit: students are those enrolled at UNCA in the current term receiving only instruction offered by a UNCA affiliated group or organization to non-traditional groups of students (usually not on the main UNCA campus).  This instruction is sometimes referred to as “distance education” instruction in the UNC system.  Students receiving both regular (see note 1) and distance education instruction are classified as regular students rather than as  extension students.

Full-time Equivalent (FTE): The number of full-time equivalent (FTE) students is the sum of the ratio of actual to full-time credit hours attempted that term by each student in the population, with a maximum of 1 FTE per student.  A full-time term load for an undergraduate student is 12 or more credit hours; and a full-time term load for graduate students is 9 or more credit hours.

New Students: New students are enrolled in a new capacity at UNCA in the current term.  A student who was previously enrolled at UNCA in one capacity (e.g, as an undergraduate student seeking her first bachelor’s degree) may be newly enrolled at UNCA in another capacity (e.g., as a graduate student).

Returning Students: Returning students are studying at UNCA in the current term after an interruption of one or more regular (fall or spring) terms. Continuing Students: Continuing students were enrolled at UNCA in the prior regular (fall or spring) term at UNCA.

Full-time Students: Full-time students are those attempting 12 or more undergraduate credit hours or 9 or more graduate credit hours in the current term.

Part-time Students: Part-time students are those attempting 12 or fewer undergraduate credit hours or 9 or fewer graduate credit hours in the current term.

Degree-Seeking Students: Degree-seeking students are pursuing a first or additional Bachelor’s degree granted by UNCA.  Visiting students (including international exchange students) who are pursuing degrees at their home institutions are not included in this count.

First-time Admits: First-time Admits are students enrolled in the current term and in pursuit of a Bachelor’s degree without prior enrollment at any institution of higher education.  This category includes students who were dual enrolled at a community college while still enrolled in high school (e.g., Early College). These are sometimes referred to as “First-time Freshmen” or “High School Admits”.

Transfer Admits: Transfer Admits are students enrolled in the current term and in pursuit of a first Bachelor’s degree who have prior enrollment at any other institution of higher education.

Class (UNCA): Freshmen have earned fewer than 30 overall credit hours prior to the current term; Sophomores fewer than 60, Juniors fewer than 90, and Seniors at least 90.

Sex: Male/Female is self-reported by students.  While UNC Asheville recognizes that sex and gender are distinct concepts and that gender is not a binary construct, for these purposes, following IPEDS reporting requirements, this data treats male/female as binary.

Hispanic U.S. Residents (IPEDS): Hispanic U.S. Residents include students who are US citizens or permanent legal residents and who self-identify as Hispanic or Latino, this being a person “of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race” (US Office of Management & Budget, 1997).  International students are not included in this count.

Asian (IPEDS): Asian students are US citizens or permanent legal residents who self-identify as a non-Hispanic person with an Asian racial identity, this being a person “having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam” (US Office of Management & Budget, 1997).  

Black (IPEDS): Black students are US citizens or permanent legal residents who self-identify as a non-Hispanic person with a Black or African American racial identity, this being a person having origins in any of the black racial groups of Africa” (US Office of Management & Budget, 1997).  

Native American (IPEDS): Native American students are US citizens or permanent legal residents who self-identify as a non-Hispanic person with an American Indian or Alaska Native racial identity, this being a person “having origins in any of the original peoples of North and South America (including Central America) who maintains cultural identification through tribal affiliation or community attachment” (US Office of Management & Budget, 1997).

Native Hawaiian/Other Pacific Islanders (IPEDS): Pacific Islanders are US citizens or permanent legal residents who self-identify as a non-Hispanic person with a Native Hawaiian or Other Pacific Islander racial identity, this being a person “having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands” (US Office of Management & Budget, 1997).  

White (IPEDS): White students are US citizens or permanent legal residents who self-identify as a non-Hispanic person with a White racial identity, this being a person “having origins in any of the original peoples of Europe, the Middle East, or North Africa” (US Office of Management & Budget, 1997).

Two or More Races (IPEDS): Two or more races students are US citizens or permanent legal residents who self-identify as a non-Hispanic person belonging to two or more of the five main racial groups recognized by IPEDS (above). These students are sometimes referred to as “multi-racial” students. 

Race/Ethnicity (Disaggregated): Every student who self-identified in the category, including those who self-identified in more than one.