UNCA Staff Data Glossary
Welcome to the UNCA Staff Data Glossary. This glossary provides definitions and standards for terminology used in IREP-produced reports. This glossary can be compared to the SDM and HRDM data glossaries provided by System Office, here:
SDM Data Dictionary: https://uncdm.northcarolina.edu/sdm/dictionary.php
HRDM Data Dictionary: https://uncdm.northcarolina.edu/uncdm/hrdm_dictionary.php
In some cases, the same word may be defined differently by separate organizations. For instance, the federal IPEDS reporting system defines employee gender as either “male” or “female”, whereas UNCA allows employees to self-select additional gender options. In such cases, the organizational-affiliation of the word is provided in its name, in order to differentiate it from other definitions of the same word, e.g. “Gender (IPEDS)” versus “Gender (UNCA)”.
Please send questions or concerns about definitions in this glossary to irep@unca.edu.
Academic Area: historically includes Humanities, Natural Sciences, Social Sciences, and University Programs.
Academic Year (IREP): Academic year (AY) is defined as starting July of one year and ending June of the next. In most reports, the summer term is treated as the leading term. For example, the 2020-21 academic year (sometimes abbreviated as the “Academic Year 2020”) would typically include the summer 2020, fall 2020, and spring 2021 semester.
Adjunct Faculty (IREP): Instructional staff who are not contracted beyond a single term (contract <= 5 months) and who are typically less than 1 FTE.
Asian (IPEDS): Asian employees are US citizens or permanent legal residents who self-identify as a non-Hispanic person with an Asian racial identity, this being a person “having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam” (US Office of Management & Budget, 1997).
Black (IPEDS): Black employees are US citizens or permanent legal residents who self-identify as a non-Hispanic person with a Black or African American racial identity, this being a person having origins in any of the black racial groups of Africa” (US Office of Management & Budget, 1997).
Faculty (IREP): An employee with academic rank. May have a non-faculty JCAT code.
Faculty (IPEDS): Persons identified by the institution as such and typically those whose initial assignments are made for the purpose of conducting instruction, research or public service as a principal activity (or activities). They may hold academic rank titles of professor, associate professor, assistant professor, instructor, lecturer or the equivalent of any of those academic ranks. Faculty may also include the chancellor/president, provost, vice provosts, deans, directors or the equivalent, as well as associate deans, assistant deans and executive officers of academic departments (chairpersons, heads or the equivalent) if their principal activity is instruction combined with research and/or public service. The designation as “faculty” is separate from the activities to which they may be currently assigned. For example, a newly appointed president of an institution may also be appointed as a faculty member. Graduate, instruction, and research assistants are not included in this category.
Faculty Status (IPEDS): A status designated by the institution according to the institution’s policies. “Faculty” may include staff with academic appointments (instruction, research, public service) and other staff members who are appointed as faculty members. The designation “faculty” is separate from the activities to which the staff members are currently assigned. For example, a president, provost, or librarian may also be appointed as a faculty member. For IPEDS reporting, graduate assistants do not have faculty status.
Faculty Type (Delaware): Tenure/Tenure-track, Other Regular, or Supplemental. Supplemental faculty include adjuncts and staff (with or without faculty status) who teach.
FTE Staff (IPEDS): The full-time-equivalent (FTE) of staff is calculated by summing the total number of full-time staff from the Employees by Assigned Position (EAP) component and adding one-third of the total number of part-time staff.
Full-time staff (IPEDS): As defined by the institution. The type of appointment at the snapshot date determines whether an employee is full-time or part-time. The employee’s term of contract is not considered in making the determination of full- or part-time.
Hispanic U.S. Residents (IPEDS): Hispanic U.S. Residents include employees who are US citizens or permanent legal residents and who self-identify as Hispanic or Latino, this being a person “of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race” (US Office of Management & Budget, 1997). International employees are not included in this count.
HRDM (Human Resources Data Mart): The system-wide data system which captures Human Resources data from individual campus ERP systems. In UNCA’s case, HRDM extracts data from Banner on a monthly basis, after the data snapshot has been manually “opened” by UNCA staff and after all SO-identified errors have been resolved. Potential HRDM errors are proactively tracked and resolved by multiple offices as coordinated by IR.
Humanities (Academic Area, UNCA): historically includes the Arts & Ideas, Art, Art History, Classics, Dance, Drama, English, Humanities, Languages and Literatures, Music, Philosophy, and Religious Studies departments, majors, and minors.
Instructional Staff (IPEDS): An occupational category that is comprised of staff who are either: 1) Primarily Instruction or 2) Instruction combined with research and/or public service. The intent of the Instructional Staff category is to include all individuals whose primary occupation includes instruction at the institution.
Native American (IPEDS): Native American employees are US citizens or permanent legal residents who self-identify as a non-Hispanic person with an American Indian or Alaska Native racial identity, this being a person “having origins in any of the original peoples of North and South America (including Central America) who maintains cultural identification through tribal affiliation or community attachment” (US Office of Management & Budget, 1997).
Native Hawaiian/Other Pacific Islanders (IPEDS): Pacific Islanders are US citizens or permanent legal residents who self-identify as a non-Hispanic person with a Native Hawaiian or Other Pacific Islander racial identity, this being a person “having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands” (US Office of Management & Budget, 1997).
Natural Sciences (Academic Area, UNCA): historically includes the Atmospheric Sciences, Biology, Chemistry, Computer Science, Engineering, Environmental Studies, Mathematics, New Media, and Physics departments, majors, and minors.
Race/Ethnicity (Disaggregated): Every employee who self-identified in the category, including those who self-identified in more than one.
Sex (IPEDS): In accordance with federal IPEDS reporting requirements, students are classified as either male or female based on either self-identification during the application process or semi-randomized assignment.
Social Sciences (Academic Area, UNCA): historically includes the Africana Studies, Anthropology, Asian Studies, Economics, Education, Health and Wellness, History, Interdisciplinary Studies, International Studies, Accountancy, Management, Mass Communication, Political Science, Psychology, Sociology, and Women’s, Gender and Sexuality Studies departments, majors, and minors.
Tenure (IREP): Faculty on Phrased Retirement and Retired are not considered tenured.
Two or More Races (IPEDS): Two or more races employees are US citizens or permanent legal residents who self-identify as a non-Hispanic person belonging to two or more of the five main racial groups recognized by IPEDS (above). These employees are sometimes referred to as “multi-racial” employees.
Underrepresented Racial/Ethnic Groups: defined by the UNC System as anyone identifying as Native American or Alaska Native, Black or African American, Hispanic, or two or more races.
University Programs (Academic Area, UNCA): includes the Asheville Graduate Center, Grad Studies, Cont Ed and Spon Prgs, and Master of Liberal Arts and Sciences, departments, majors, and minors.
White (IPEDS): White employees are US citizens or permanent legal residents who self-identify as a non-Hispanic person with a White racial identity, this being a person “having origins in any of the original peoples of Europe, the Middle East, or North Africa” (US Office of Management & Budget, 1997).
Workload Hours (Academic Affairs): As of fall 2020, this data is defined by Academic Affairs.